Alternatives to Fingerprint Scanners for Authentication?

ClockInstant App - This image was uploaded by ClockInstant at 11 Imam Haron Rd Claremont, Cape Town, 7708.

With so many Time Tracking Solutions Available, are Biometric Fingerprint Scanners a Best-Fit or a Misfit for Your Business?

 

On the continuum of staff time tracking solutions, products range from pure digital to pure manual, with additional product variations in-between (such as biometric fingerprint scanners). Each type of time tracking solution on the continuum has a unique software/ hardware mix making it specifically suited to a specialised use case.

Companies are diverse in their business models and operational structures and there really is no one-type fits all solution for staff time tracking solutions. So, lets look at each option along the digital-physical continuum, which option might suit your operations and how ClockInstant’s unique offering can bring you value.

 

Alternatives a Fingerprint Scanner for Authentication? Digital - Physical Continuum. This image was uploaded by ClockInstant at 11 Imam Haron Rd Claremont, Cape Town, 7708.

 


PURE DIGITAL

There are two types of pure digital products, suited for

    1. Digitally present, computer driven staff, and
    2. Physically present, locational staff.

BEST SUITED FOR:

  1. Digitally present, Freelance, Accounting, Consulting, Design, Technology/IT, Agency and Legal employees
  2. Physically present, Labour (Construction, Landscaping, Warehousing etc.), Retail, Franchise, Event, Field Marketing, Field Service, Tutor and Security employees

SOFTWARE:

  • Employers use an online digital portal to download staff timesheets.
  • Staff use a smartphone or desktop application that,
    1. Digitally present, Monitors staff productivity on computer based tasks
    2. Physically present, Utilises GPS/ Geolocation to confirm staff timestamp & location.

HARDWARE:

  1. Digitally present, Computer or smartphone (computer better suited)
  2. Physically present, Computer or smartphone (smartphone better suited)

LIMITATIONS:

  • GPS and Geolocation have legal and privacy limitations, significantly increase data bills, drain mobile phone batteries, limit phone space, require regular maintenance or upkeep and are not locationally accurate (sometimes only within 100m of accuracy)
  • Staff require a computer or smartphone
  • No “access control” functionality

PRODUCTS ON THE MARKET:

  1. Digitally present: Time Doctor, Harvest, Timely, Clockify, Hubstaff, When I Work, Toggl
  2. Physically present: Deputy, TSheets, Busybusy, Buddy Punch, ClockShark

 

DIGITAL

BEST SUITED FOR:

Personnel services (Contract/ Temporary staffing), Outsourced HR business services, Co-working office space, Labour (Construction, Landscaping, Warehousing etc.), Mobile Team, Retail, Franchise, Event, Field Marketing, Field Service, Education and Security employees

SOFTWARE:

  • Employers use an online digital portal to download staff timesheets.
  • Staff use a smartphone application with one-click clock in/out functionality.

HARDWARE:

  • Smartphone
  • Compact, wireless, portable, battery powered Bluetooth beacon

LIMITATIONS:

  • Staff require a smartphone (possible feature-phone functionality)
  • No “access control” functionality (possible integration)
  • Each site requires a beacon

PRODUCTS ON THE MARKET:

Alternatives a Fingerprint Scanner for Authentication? ClockInstant Logo - This image was uploaded by ClockInstant at 11 Imam Haron Rd Claremont, Cape Town, 7708.

PHYSICAL

BEST SUITED FOR:

  • Office staff, Permanent Warehousing staff.
  • Additional benefit of performing as an access control system

SOFTWARE:

  • Employers use an online digital portal to download staff timesheets.
  • No staff software

HARDWARE:

  • Biometric Fingerprint Scanners or Facial Recognition Technology (FRT) scanner
  • Traditional time card punch clock

LIMITATIONS:

  • High upfront hardware cost
  • Immobile system (generally wall mounted)
  • Each site requires a biometric fingerprint or FRT scanner
  • Employer is responsible to manage and administer the system
  • Prone to system manipulation (time card buddy clocking)

PRODUCTS ON THE MARKET:

There are numerous hardware options for biometric fingerprint scanners and FRT scanner

 

PURE MANUAL

BEST SUITED FOR:

In general, cases where the HR cost of administering manual time tracking is lower than the cost of any automated time tracking solution available (Small informal teams, teams limited by expenses, general meeting teams.

SOFTWARE:

If digital – Electronic spreadsheet software (MS Excel, Mac Numbers, Google sheets)

HARDWARE:

If analogue – Pen and paper, sign in/ sign out system.

LIMITATIONS:

  • Prone to system manipulation (buddy clocking etc.)
  • System cannot be effectively scaled
  • Each site requires a full time manager on site
  • Employer is responsible to manage and administer the system as well as manually capture all the data in a centralised database

PRODUCTS ON THE MARKET:

No specific products.


How ClockInstant views Time Tracking differently?

  • We provide a time tracking solution that is simple and uncluttered to ensure that employees at all levels of competency can use the system. This is suited to emerging markets with lower levels of digital literacy.

 

  • Opposed to Biometric Fingerprint or Facial Recognition Technology (FRT) systems, we undertake the responsibility to manage and administer the system. That means adding and removing staff is our problem and you can just sit back and receive timesheet.

 

  • Opposed to GPS and Geolocation, our portable Bluetooth beacons have no legal or privacy limitations, use negligible data, use negligible mobile phone power, use negligible phone space, require no maintenance or upkeep and are locationally accurate down to a few centimetres. 

 

  • Unlike other digital systems, we can design your system to be feature phone compatible – suited for labour industries in emerging markets.

 

  • ClockInstant’s standard time tracking product does not offer “access control” functionality. However, we can integrate our time tracking solution with our partner “access control” product (Fluss) to offer you a full-circle time tracking & access control solution.

 

Why Choose ClockInstant?

  • ClockInstant is uniquely suited for businesses that require off-site, multi-site and long distance staff control. Example:
    • Personnel services managing temporary staffing
    • Outsourced HR business services
    • Co-working office space and construction sites (where fixed systems cant be installed)
    • Mobile/ field service teams
    • Field marketing teams
    • Security employees

 

  • ClockInstant serves education institutions, ensuring that class roll call has never been so easy. We are also uniquely suited to monitor students off-site time and attendance when preforming practical’s, job shadowing, vacation work etc.

 

This article was produced courtesy of the ClockInstant team,

ClockInstant is a startup that focusses on productivity growth solutions for SMME’s in emerging markets. Our simple, single feature, one-click time tracking solution allows employers to track staff anywhere ensuring they are on time, in the right place, at the right time. 

 

You Might Also Like…

Ultimate Guide To The Best Time Tracking Software

Cheaper Alternative to Biometric Fingerprint Readers?

Timesheet Automation Software – The guide to ClockInstant

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>